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Large Enterprise Procurement Department
A Fortune 1000 manufacturing company's procurement team was receiving 50-100 vendor proposals monthly for complex IT and engineering services contracts. Each proposal ranged from 50 to 200 pages and required manual extraction of pricing, technical specifications, delivery timelines, and compliance statements. The manual review process took 4-6 hours per proposal, creating delays in vendor selection and contract execution. Critical details were occasionally missed, leading to disputes during contract performance.
We deployed our AI Proposal Reading & Analysis Tool, which uses advanced natural language processing and large language models to automatically extract structured data from unstructured proposal documents. The system identifies key sections—executive summary, technical approach, pricing, past performance, compliance matrices—and generates standardized comparison reports. It flags missing requirements, identifies pricing anomalies, and highlights risks, allowing procurement teams to focus on strategic evaluation rather than manual data entry.
65%
Average proposal review time reduced from 5 hours to 1.75 hours
90%
AI accurately extracts key terms, pricing, and compliance data on first pass
3x more proposals
Team capacity increased, enabling evaluation of more vendor options
35% fewer
Improved accuracy in identifying obligations and deliverables upfront
“The AI proposal tool is a game-changer. We're processing proposals in minutes instead of hours, and we're catching details we used to miss. It's like having a tireless assistant who never overlooks a clause.”
Director of Strategic Procurement
Fortune 1000 Manufacturing Company